Assistant Director, University Events and Scheduling Office

Reporting to the Director of the University Events & Scheduling Office, the Assistant Director is responsible for event planning and management for the internal and external campus community. The University Events & Scheduling Office is responsible for handling over 9,000 successful campus events per year.

Responsibilities include: Manage multiple logistical needs for events for both internal and external clients. Utilize complex scheduling software to schedule and plan events including evening classes, meetings, lectures, luncheons, dinners, student events, summer programs, and mid-size conferences. Negotiate and communicate contract details to clients for wedding reservations. Participate in planning for and initiating scheduling practices in the Usdan Campus Center, including upgrading software systems. Collaborate with the Office of Student Activities and the Center for the Arts to plan events. Serve as the on-site point person for events as needed. Serve as liaison between campus departments and campus service providers. Secure rental contracts with outside vendors. Create and maintain facilities web pages and on-line office manual. Supervise, train and schedule 10 or more student workers. Identify information needs; generate and interpret reports as necessary. Perform other duties as assigned. Evening and weekend work is required during peak times.
REQUIREMENTS
Minimum Qualifications: Associates Degree and two years of related work experience. Demonstrated ability to set priorities, take initiative and manage multiple duties with minimal supervision. Intermediate knowledge of Word, Excel, email and webpage management programs. Demonstrated ability to work effectively with faculty/staff, students, and outside clients in a fast-paced and demanding environment. Ability to work a flexible schedule including evenings and weekends.

Preferred Qualifications: Bachelor's degree. Prior experience in complex events planning/ scheduling. Prior experience in an academic environment.

Qualified candidates should visit http://www.wesleyan.edu/hr/postings.html and select Staff Employment Opportunities to apply.

Wesleyan University is an equal opportunity, affirmative action employer M/W/D/V and welcomes applications from candidates who support diversity.