Aministrative Assistant

ProfileProvide a high standard of administrative support to the Site Services team, primarily in interactions with senior management, department directors, internal and external customers. Manage timely and accurate communication to and from the Site Services Department and represent the group in a professional manner.
Essential Functions:
' Serves as assistant to the Site Director and performs a variety of administrative functions:
o Prepares correspondence, memoranda, and reports.o Answers and screens telephone calls, and provides assistance to callers.o Places telephone calls as requested
o Maintains the appointment calendar and provides for orderly scheduling of applicable meetings.
o Sorts and distributes incoming mail
' Tracks progress of projects to ensure that deadlines are met and conducts follow up communication with department supervisors regarding project status and information gathering.
' Compiles statistical data for reports as requested.
' Exercises responsibility for the maintenance of an orderly and comprehensive filing system
' Provides administrative staff support to Site Services. Prepares and mails meeting notices, types agenda and makes meeting arrangements
' Represents Site Services at internal meetings as requested to gather information and provide updates to site amangement as necessary
' Provide support to program departments as directed by the Site Director. This may include executing mailings to customer and data entry.
' Makes appropriate decisions independently and maintains confidentiality when required. Manages communication of information and routing of documents between Site Services office and all other departments.' Maintains positive working relationships with colleagues at NSC/ICI as well as other external customers.' Performs related duties as may be assigned or required, such as conducting ergonomic assessments, assisting in the main dispatch call center, or processing and tracking utility invoices.
Job Requirements:' High School Diploma
' College degree preferred
' 2-5 years work experience as a confidential assistant
' Skilled in basic Microsoft Office Programs ' Word, Excel, Access and Power Point
' Excellent customer service
' Strong written communication and proof reading skills
REQUIREMENTS
H.S. graduate, plus two years of college desired.
2 to 5 years