Admissions Coordinator

Admissions Coordinator This position is key to the new student enrollment process. This role is one of assisting in follow-up for new students after application. Will work closely with a team of Assistant Directors of Admissions (ADAs), with the ideal ratio four Assistant Directors per Admissions Coordinator. The position is of a customer service nature, guiding the new student through the understanding of financial aid forms and processes, transfer of credit, housing selection, part-time job assistance requests, and assisting in collection of pre-matriculation payments. The Admissions Coordinator helps the Assistant Director of Admissions with follow-up, however, the person chiefly responsible for the student’s beginning classes remains the ADA’s. Will provide counsel to the Director of Admissions (DOA) and the ADA’s who are on their assigned team regarding the status of the new students in the enrollment process.


Primary Duties and Responsibilities:
1.Assure that the EDMC philosophy: quality services to clients; development, growth, involvement and recognition of employees; sound economic principles; and an environment which is conducive to innovation, positive thinking and expansion - is considered in carrying out the duties and responsibilities of this position.
2.Meets with newly enrolled students and parents in person or on the phone to review forms and explain the enrollment and planning process. Will address some specifics on the completion of the forms not allowed to be covered in the enrollment interview by the ADA by law / regulations.
3.Will assist with the collection of all paperwork by responding to specific questions during the form completion process. Will follow up on missing forms until file is complete. Will act on all missing forms notices from SFS
4.Will assist in the determination of housing need and will inform ADA, SFS, and housing office of selection.
5.Will assist in collection of tuition deposit and payments prior to matriculation.
6.Will assist in determination of part-time job assistance need and inform ADA and employment assistance of the requirement.
7.Will assist in transfer of credit process with securing of transcripts and copies of catalogs / course descriptions. Will route materials to the education departments and track until complete. Will inform ADA and SFS of results.
8.Will assist in securing of high school transcript / proof of graduation documentation.
9.Will assist in admissions testing requirements; scheduling of test, etc., if applicable.
10.Will meet with their designated ADAs periodically to inform them of the status of follow-up with their new student list. Will participate in new student accountability meetings, reviewing their assigned student lists with the ADA and DOA and Student Financial Services personnel.
11.Will obey all state, federal, and accreditation requirements and laws and adhere to all school policies pertaining to the admissions and student financial aid process.
12.Will ensure that SFS gets a copy of the Gradplan payment worksheets (with family’s payment commitment).
13.Ensure that student has received all required consumer information including a catalog, FA packet, and drug program information.
14.Assist in all admissions special events such as: open house, career day, orientations, high school tours, etc. As requested by the Director of Admissions.Job Requirements
Position Requirements:
1. Bachelor degree or equivalent experience.
2.Customer service orientation, personable nature.
3.Ability to communicate and effectively act as a member of a team.
4.Ability to follow up, good with details, ability to deal with many issues concurrently.
5.Computer literacy preferred.
6.EOE

Qualified candidates should contact his/her supervisor prior to applying. Please submit your resume with cover letter to:

The Art Institute of Charlotte
Attn: Director of Human Resources
Three Lake Pointe Plaza
2110 Water Ridge Parkway
Charlotte, NC 28217
Fax: (704) 357-5903
E-mail: