Administrative Assistant Sr

Job Description
Standard Job Description:
Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.
Typical Minimums:
High School diploma, or equivalent experience/combined education, with additional specialized training in specific aspects of job functions and/or demonstrated ability to perform assigned tasks and 3 Years of experience.
Specific Job Description:
The position provides office support to the Western Region Legal Counsel. Office administration responsibilities include maintenance of extensive legal records, maintenance of law library volumes, administration of payments to law firms for legal services, scheduling and tracking calendar events, making travel reservations and submitting expense reports, and performing notary duties. From time to time, assist Legal Counsel to compile documents to respond to discovery requests and subpoenas, find particular statutes and cases, and draft stockholders, board or directors resolutions. The position also maintains patent files, tracking and statusing of patent actions, and administration of employee patent awards. Competent office computer skills for creation and maintenance of computerized data bases and coordination of network meetings will be required. General knowledge and interest in legal processes highly desired. Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Desired Skills:
Knowledge/interest in legal
REQUIREMENTS
Required Skills:
Proficient in MS Programs:, Word, Powerpoint, Excel, MS Outlook, Multi-tasking, strong organization skills