Administrative Assistant - SJO

Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu and services are provided by its subsidiaries, including Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP and Deloitte Tax LLP. Deloitte & Touche USA LLP’s subsidiaries are among the nation’s leading professional services firms, providing audit, tax, consulting, and financial advisory services through nearly 30,000 people in more than 80 cities. Known as employers of choice for innovative human resources programs, they are dedicated to helping their clients and people excel. Manage calendar, correspondence in Microsoft Outlook, answer phones, and receive visitors
Organize meetings and conference calls including arranging space/catering for larger meetings
Manage distribution email and voicemail distribution lists
Make travel arrangements through firm travel agency
o Must have extensive experience supporting executives with heavy travel that includes an
understanding of the details such as upgrades, frequent flyer programs, firm policies, cancellation and rebook policies, international policies, etc
Prepare and revise itineraries
Handle weekly T&E reports and submissions (input, copy, send, etc.)
Update and report from CRM system
Facilitate eRoom activity and update information as needed
Prepare and generate invoices for Client billing
Skills:
Strong organization skills : Able to prioritize, organize, and execute multiple tasks
Proactive : Willing to take appropriate actions to accomplish tasks
Dedication : Able to go the extra mile to see that tasks are completed
Professional : Able to interact professionally with partners and executives within Deloitte and externally
Flexible/Adaptable : Open to ongoing change in tasks and modes of communication
Confidentiality : Ability to manage confidential information appropriately
Computer Proficiency:  Word, Excel, PowerPoint,
Outlook                          
 
Shared Services provides a wide variety of internal support services to our global firm and our people. Areas of opportunity include Human Resources, Information Technology, Marketing and Communications, Financial Support Services and more. As with all the functions within Deloitte, a core set of competencies is associated with each category. An overall understanding of value-added client service, the experience to work in multifunctional teams, a strong business acumen and the instinct to think and act globally are essential for advancement within the firm. To learn more about opportunities, industries and service lines within this function, visit our regional web sites for information specific to the country where you will be working.Microsoft Office (Outlook, Word, Excell and Powerpoint)
Ability to meet deadlines and balance multiple priorities
5 years of relevent experience in an Administrative Assistant roleDeloitte & Touche USA LLP and
its subsidiaries ("the Deloitte US Firms") are equal opportunity employers.Deloitte refers to one or more of Deloitte Touche Tohmatsu, a Swiss Verein, its member firms and their respective subsidiaries and affiliates. As a Swiss Verein (association), neither Deloitte Touche Tohmatsu nor any of its member firms has any liability for each other’s acts or omissions. Each of the member firms is a separate and independent legal entity operating under the names “Deloitte,” “Deloitte & Touche,” “Deloitte Touche Tohmatsu,” or other related names. Services are provided by the member firms or their subsidiaries or affiliates and not by the Deloitte Touche Tohmatsu Verein.
Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu. In the U.S., services are provided by the subsidiaries of Deloitte & Touche USA LLP (Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP, Deloitte Tax LLP and their subsidiaries), and not by Deloitte & Touche USA LLP.
REQUIREMENTS
Please see Job Description