Administrative Assistant--Level 2-Financial Advisory Services Va

Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu and services are provided by its subsidiaries, including Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP and Deloitte Tax LLP. Deloitte & Touche USA LLP’s subsidiaries are among the nation’s leading professional services firms, providing audit, tax, consulting, and financial advisory services through nearly 30,000 people in more than 80 cities. Known as employers of choice for innovative human resources programs, they are dedicated to helping their clients and people excel.Shared Services provides a wide variety of internal support services to our global firm and our people. Areas of opportunity include Human Resources, Information Technology, Marketing and Communications, Financial Support Services and more. As with all the functions within Deloitte, a core set of competencies is associated with each category. An overall understanding of value-added client service, the experience
to work in multifunctional teams, a strong business acumen and the instinct to think and act globally are essential for advancement within the firm. To learn more about opportunities, industries and service lines within this function, visit our regional web sites for information specific to the country where you will be working.
General Position Responsibilities
 
Provide administrative support for Partner(s), Director(s) and other client service professionals as assigned.  Perform standard duties of an Administrative Assistant as well as diversified functions which require the knowledge of advanced level office procedures and business practices.  Hours are from 9:00am to 6:00pm with flexibility for overtime.
Specific Responsibilities
- Ability to handle sensitive and confidential information with maximum discretion.
- Interact effectively with key executives, senior management, peer group and internal/external clients.
- Schedule meetings, organize and maintain executive
and group calendars, understand challenges and manage/reschedule priorities effectively.
- Screen and transcribe voicemail and email messages as well as other business correspondence.
- Manage incoming calls and provide assistance and obtain accurate information.
- Compose memos, letters, emails and other correspondence with little or no guidance.
- Prepare request for payment and process billing analysis.
- Effectively work with DPS, CRM.
- Participate in group/client meetings, taking notes/minutes as required.
- Maintain group contact database - voicemail and email distribution lists and effectively correspond/communicate with group contacts on a daily basis.
- Use internal and outside resources effectively - investigate and find solutions when necessary.
- Organize, plan and oversee events and functions.
- Create and maintain electronic/hard copy files systems. 
- Manage extensive travel arrangements for both international and
domestic business trips.
- Process time and expense reports.
- Provide back-up support for other Administrative Assistants in the cluster and department
 
 Candidate Specifications
- Prefer college degree and related experience - at least 5 to 7 years.
- Professional demeanor.
- Organized, detail-oriented, competent follow through skills.
- Excellent computer skills - MS Word, Excel, Access, PowerPoint, Outlook and Internet.
- Excellent communication skills - spelling and grammar.
- Ability to be proactive and involved in executive's business dealings.
- Superior organization skills - ability to come up with processes and follow up.
- Ability to exercise good judgment/decision making when necessary.
- Ability to anticipate problems and act accordingly.
- Good proofreader, ability to write/answer correspondence.
- Ability to prioritize and multi-task - great time management.
- Ability to take
initiative - assertive and confident.
- Extremely flexible - able to constantly prioritize/reassess multifunctional position.
Flexibility to work overtime as requiredDeloitte & Touche USA LLP and its subsidiaries ("the Deloitte US Firms") are equal opportunity employers.Deloitte refers to one or more of Deloitte Touche Tohmatsu, a Swiss Verein, its member firms and their respective subsidiaries and affiliates. As a Swiss Verein (association), neither Deloitte Touche Tohmatsu nor any of its member firms has any liability for each other’s acts or omissions. Each of the member firms is a separate and independent legal entity operating under the names “Deloitte,” “Deloitte & Touche,” “Deloitte Touche Tohmatsu,” or other related names. Services are provided by the member firms or their subsidiaries or affiliates and not by the Deloitte Touche Tohmatsu Verein.
Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu. In the U.S., services are provided by the
subsidiaries of Deloitte & Touche USA LLP (Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP, Deloitte Tax LLP and their subsidiaries), and not by Deloitte & Touche USA LLP.
REQUIREMENTS
Please see Job Description