Administrative Assistant - Legal and Compliance Management

UBS is a leading global financial services firm. Our Investment Bank is one of the world’s top global investment banking and securities firms, providing a full spectrum of products to institutional and corporate clients, intermediaries, government and hedge funds worldwide. By combining your talent and our strengths, we can acheive great results.Looking for an experienced Assistant to provide administrative support to 2 Executives - Calendar management, including setting up meeting planners, conference room bookings andd video/audio conferences- Manage extensive telephone activity and respond to employee inquiries as needed- Co-ordinate travel arrangements- Process travel and expense reporting- Prepare PowerPoint presentations- Compile and publish meeting minutes- Finalize, format, and proof-read correspondence and formal documents- Establish and maintain hardcopy and electronic filing systems - Create, operate and maintain a fully functional office- Provide analytical and project support as neededPreferred Qualifications:The ideal candidate should be detailed, organized and have the ability to build and leverage good working relationships- Candidates should be able to manage multiple projects at once, and meet all required deadlines- Should understand projects and be generally aware of what is going on in the department- The ability to work with autonomy and be proactive- Excellent organizational and communication skills- Strong editing and proofing skills- Previous experience within the investment banking area a plus- Proficiency with the MS Office Suite including Word, Excel, PowerPoint and Outlook- Team playerWe can offer you an exciting, fast-paced working environment, a culture of mutual respect and teamwork and the opportunity to play a vital role in our growth.If you are attracted to joining an organization where every individual’s contribution counts and where your talent will impact on our future, please apply for this position. It starts with you. Disclaimer / Policy Statements UBS is an equal opportunity employer. We respect and seek to empower each individual and the diverse cultures, perspectives, skills and experiences within our workforce.
REQUIREMENTS
Basic Qualifications: Minimum of 3 years of Administrative support experience
Ability to work between the hours of 8:30am - 5:30pm with flexibility for OT