Administrative Assistant-L3-Northeast Information Technology Ser

Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu and services are provided by its subsidiaries, including Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP and Deloitte Tax LLP. Deloitte & Touche USA LLP’s subsidiaries are among the nation’s leading professional services firms, providing audit, tax, consulting, and financial advisory services through nearly 30,000 people in more than 80 cities. Known as employers of choice for innovative human resources programs, they are dedicated to helping their clients and people excel.Shared Services provides a wide variety of internal support services to our global firm and our people. Areas of opportunity include Human Resources, Information Technology, Marketing and Communications, Financial Support Services and more. As with all the functions within Deloitte, a core set of competencies is associated with each category. An overall understanding of value-added client service, the experience
to work in multifunctional teams, a strong business acumen and the instinct to think and act globally are essential for advancement within the firm. To learn more about opportunities, industries and service lines within this function, visit our regional web sites for information specific to the country where you will be working.
 Provide administrative support for the Director of Northeast Information Technology Services and the director's direct reports.  Perform standard duties of an Administrative Assistant as well as diversified functions which require the knowledge of level office procedures and business practices. Hours are from 8:30am to 5:30pm with flexibility for overtime
Schedule meetings, organize and maintain Principal calendars with ability to understand challenges facing executive and be able to proactively manage/reschedule priorities effectively.
Manage extensive travel arrangements for both international and domestic business trips for director and management team
Interact
with key executives and senior management within the firm as well as within client organizations.
Routinely handle highly sensitive and confidential information appropriately.
Process Director's time and expense reports.
Handle credit card reconciliations for Principal
Answer and screen incoming calls in a professional manner while providing assistance and obtaining accurate information.
Participate in the Northeast ITS in house training programs
Ability to compose memos, letters, emails and other correspondence with little or no guidance.
Familiarity with company databases.
Familiarity with desktop publishing and database tools to create high quality presentations and reports.
Coordinate and participate in group/client meetings, taking notes/minutes as required.
Maintain group contact database - voicemail and email distribution lists.
Ability to effectively correspond/communicate with group contacts as needed.
Assist ITS operations manager in planning events and
functions.
Maintain group contact lists, wallet cards and both email and voicemail distribution lists.
Distributions of specific briefings to an email distribution list.
Serve as liaison of office resources to external and firm visitors.
Provide back-up support for ITS BAT phone at WFC
 
 
  
Prefer college degree and related experience - at least 3 to 5 years.
Superior organization skills - ability to come up with processes and follow up.
Ability to prioritize and multi-task - great time management.
Professional demeanor and self-starter.
Must be detail-oriented with excellent follow through skills.
Excellent computer skills - MS Word, Excel, Access, PowerPoint, Outlook and Internet.
Excellent communication skills - spelling and grammar as well as good proofreader.  Should have ability to write/answer correspondence.
Ability to be proactive and involved in executive's business dealings.
Ability to take initiative while being assertive and confident
.
Ability to exercise good judgment/decision making when necessary.
Ability to anticipate problems and act accordingly.
Extremely flexible - able to constantly prioritize/reassess multifunctional position.
Must have flexibility to work overtime as required.
Customer service oriented
 Deloitte & Touche USA LLP and its subsidiaries ("the Deloitte US Firms") are equal opportunity employers.Deloitte refers to one or more of Deloitte Touche Tohmatsu, a Swiss Verein, its member firms and their respective subsidiaries and affiliates. As a Swiss Verein (association), neither Deloitte Touche Tohmatsu nor any of its member firms has any liability for each other’s acts or omissions. Each of the member firms is a separate and independent legal entity operating under the names “Deloitte,” “Deloitte & Touche,” “Deloitte Touche Tohmatsu,” or other related names. Services are provided by the member firms or their subsidiaries or affiliates and not by the Deloitte Touche Tohmatsu
Verein.
Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu. In the U.S., services are provided by the subsidiaries of Deloitte & Touche USA LLP (Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP, Deloitte Tax LLP and their subsidiaries), and not by Deloitte & Touche USA LLP.
REQUIREMENTS
Please see Job Description