Administrative Assistant L2--(SG)--Tax--Boston

Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu and services are provided by its subsidiaries, including Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP and Deloitte Tax LLP. Deloitte & Touche USA LLP’s subsidiaries are among the nation’s leading professional services firms, providing audit, tax, consulting, and financial advisory services through nearly 30,000 people in more than 80 cities. Known as employers of choice for innovative human resources programs, they are dedicated to helping their clients and people excel.DELOITTE & TOUCHE
POSITION DESCRIPTION
TAX ADMINISTRATIVE ASSISTANT - BOSTON
 
General Position Responsibilities:
Administrative Support for the Partner, Senior Managers, and Managers in the Tax department.  Requires strong understanding of firm, knowledge of office procedures, business practices, and firm standard software. This position requires someone who will need limited direction and can
work independently. Heavy phone coverage, billing, meeting coordination, and travel arrangements. Position hours are 8:30 a.m. to 5:00 p.m. with ability to work overtime.
Specific Responsibilities:
§  Answer and screen incoming phone calls in a professional manner, taking accurate, comprehensive messages.
§  Assist with the processing of tax returns for group
§  Conduct internet and intranet research for inclusion in proposals
§  Compose, produce and edit correspondence, including technical letters, spreadsheets and presentation materials.
§  Ability to proofread for grammar, content and accuracy.
§  Utilize Report Processing Group for preparation of client reports and presentations when needed.
§  Coordinate all aspects of travel arrangements for domestic and international business trips.
§  Handle all aspects of meeting coordination for meetings to be held in domestic and international locations.
§  Coordinate conference calls.
§  Prepare invoices, send faxes, print and
prioritize emails and other correspondence as requested.
§  Assist in creation and adjustment of projects.
§  Manage incoming mail, sort, read, and act upon appropriately.
§  Develop and manage a filing and organizational system files for internal and external client data.
§  Must be able to handle inquiries of a routine nature in absence of partner.
§  Able to exercise discretion and professionalism when relating to clients, both internal and external.
§  Ability to work independently with a minimum of direction.
§  Must be able to handle sensitive and confidential information with maximum discretion.
§  Excellent verbal and written communication skills.
§  Excellent skills on MS Word, Excel, PowerPoint, Outlook, and firm standard software.
§  Must be extremely organized and detail oriented.
§  Strong multi-tasking, prioritization, and organizational skills.
§  Strong attention to detail and follow through with important travel arrangements and projects.
§
Proactive and creative thinker who is willing to contribute ideas.
§  Serve as backup administrative support in a team-oriented service environment.
§  Take initiative to assist others within admin support group when needed.
§  Professional attitude and demeanor.
§  Available to work overtime and Saturday during busy season.
§  Mail Merge- FICA mailings
   
Candidate Specifications
  High School Diploma and 3-5 years of related experience
  Excellent verbal and written communication skills
  Excellent technical skills in MS Word, Excel, PowerPoint and Outlook
  Excellent interpersonal skills and pleasant demeanor
  Must be able to work independently as well as with a team.
  Ability to multi-task in a fast paced environment
  Excellent organization skills - ability to create and maintain file system
  Strong attention to detail and follow through with important travel arrangements and projects
 
Deloitte & Touche USA LLP and its
subsidiaries ("the Deloitte US Firms") are equal opportunity employers.Deloitte refers to one or more of Deloitte Touche Tohmatsu, a Swiss Verein, its member firms and their respective subsidiaries and affiliates. As a Swiss Verein (association), neither Deloitte Touche Tohmatsu nor any of its member firms has any liability for each other’s acts or omissions. Each of the member firms is a separate and independent legal entity operating under the names “Deloitte,” “Deloitte & Touche,” “Deloitte Touche Tohmatsu,” or other related names. Services are provided by the member firms or their subsidiaries or affiliates and not by the Deloitte Touche Tohmatsu Verein.
Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu. In the U.S., services are provided by the subsidiaries of Deloitte & Touche USA LLP (Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP, Deloitte Tax LLP and their subsidiaries), and not by Deloitte & Touche USA LLP.
REQUIREMENTS
Please see Job Description