Administrative Assistant -L2--M&A - MP- WFC

Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu and services are provided by its subsidiaries, including Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP and Deloitte Tax LLP. Deloitte & Touche USA LLP’s subsidiaries are among the nation’s leading professional services firms, providing audit, tax, consulting, and financial advisory services through nearly 30,000 people in more than 80 cities. Known as employers of choice for innovative human resources programs, they are dedicated to helping their clients and people excel.Shared Services provides a wide variety of internal support services to our global firm and our people. Areas of opportunity include Human Resources, Information Technology, Marketing and Communications, Financial Support Services and more. As with all the functions within Deloitte, a core set of competencies is associated with each category. An overall understanding of value-added client service, the experience
to work in multifunctional teams, a strong business acumen and the instinct to think and act globally are essential for advancement within the firm. To learn more about opportunities, industries and service lines within this function, visit our regional web sites for information specific to the country where you will be working.
 
 
General Position Responsibilities
 
Provide administrative support for the Firm Director and Director of National Public Relations, as well as other professionals for National Public Relations team.  Perform standard duties of an Administrative Assistant as well as diversified functions which require the knowledge of level office procedures and business practices.  Hours are from 8:30am to 5:30pm with flexibility for overtime.
 
Specific Responsibilities
 
- Ability to handle sensitive and confidential information with maximum discretion.
- Sort, distribute, read and act upon incoming mail accordingly.
- Schedule meetings, organize
and maintain executive and group calendars.  Ability to understand challenges facing executive and be able to manage/reschedule priorities effectively.
- Answer and screen incoming calls in a professional manner while providing assistance and obtaining accurate information.  Direct Media calls to appropriate PR function.
- Manage partner/director schedules. Be aware, at all times of how to reach individuals
- Prepare request for payments.
- Develop and maintain various department lists (for example, subject matter experts, trade media).
- Ability to compose, edit and proofread correspondence, Excel spreadsheet PowerPoint presentations.
- Conduct research.
- Manage content for department E-room.
- Prepare and update clip books, back-up preparation of daily news report/Deloitte News Network.
- Organize, plan and oversee meeting coordination, events and functions.
- Create and maintain electronic/hard copy files systems.
- Assist
with projects requiring analytical and organizational capabilities.
- Manage extensive travel arrangements for all business trips.
- Process Firm Director time and expense reports.
- Photocopy/fax/file.
- Provide back-up support for other Administrative Assistants in the cluster and department.
 
Candidate Specifications
- High school diploma and related work experience - at least 3 to 5 years.
- Professional demeanor.
- Organized, detail-oriented, competent follow through skills.
- Excellent computer skills - MS Word, Excel, Access, PowerPoint, Outlook and Internet.
- Excellent communication skills - spelling and grammar.
- Superior organization skills - ability to come up with processes and follow up.
- Ability to exercise good judgment/decision making when necessary.
- Ability to anticipate problems and act accordingly.
- Good proofreader, ability to write/answer correspondence.
- Ability to
prioritize and multi-task - great time management.
- Ability to take initiative - assertive and confident.
- Must have flexibility to work overtime as required.
 
 
 
 
 
Deloitte & Touche USA LLP and its subsidiaries ("the Deloitte US Firms") are equal opportunity employers.Deloitte refers to one or more of Deloitte Touche Tohmatsu, a Swiss Verein, its member firms and their respective subsidiaries and affiliates. As a Swiss Verein (association), neither Deloitte Touche Tohmatsu nor any of its member firms has any liability for each other’s acts or omissions. Each of the member firms is a separate and independent legal entity operating under the names “Deloitte,” “Deloitte & Touche,” “Deloitte Touche Tohmatsu,” or other related names. Services are provided by the member firms or their subsidiaries or affiliates and not by the Deloitte Touche Tohmatsu Verein.
Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu. In the U.S.,
services are provided by the subsidiaries of Deloitte & Touche USA LLP (Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP, Deloitte Tax LLP and their subsidiaries), and not by Deloitte & Touche USA LLP.
REQUIREMENTS
Please see Job Description