Administrative Assistant L2--Consulting--(CD)--Albany

Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu and services are provided by its subsidiaries, including Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP and Deloitte Tax LLP. Deloitte & Touche USA LLP’s subsidiaries are among the nation’s leading professional services firms, providing audit, tax, consulting, and financial advisory services through nearly 30,000 people in more than 80 cities. Known as employers of choice for innovative human resources programs, they are dedicated to helping their clients and people excel.DELOITTE CONSULTING LLP
POSITION DESCRIPTION
ADMINISTRATIVE ASSISTANT -  Albany Consulting Practice
 
 
 
JOB SUMMARY:
 
Provides a wide range of administrative duties for multiple staff members.  Performs functions of a non-routine nature as well as diversified additional functions requiring basic knowledge of the consulting function as well as strong knowledge of database/computer
skills.  Extensive contact with facilities, managers, and external clients.
 
DUTIES AND RESPONSIBILITIES:
        Performs general office duties, such as telephone coverage - answers and directs calls, screens voicemail and responds to routine requests from clients and senior staff, sends faxes, photocopies, maintains calendars, makes domestic/international travel arrangements, sets up telephone conferences, meetings, community and social events, prepares  time and expense reports, sorts mail, pays invoices and greets visitors/clients.       Responsible for maintaining adequate office supplies, smooth operation and ongoing maintenance of all office machinery       May be responsible for the review and preparation of routine forms and reports, compilation and analysis of statistical data and assistance in the management of daily office business details including various billings and project tracking, engagement administration which may include spreadsheet design and database
management.        May be responsible for participating in project conference calls and take the minutes of the call.        Sales support to assist in the development of external presentations and procurement of marketing brochures and material from internal gateway.       Contact point for questions from the practice regarding Industry activities and initiatives.       Responsible for web searches of client/company profiles, business opportunity/procurement through search engines.       Assist with billings and collections information relating to consulting function.       May be responsible for delivery/ pick-up of firm related documents and occasional travel may be required.
 
CRITICAL SUCCESS FACTORS:       Unyielding focus on quality results (analyses and deliverables)       Sensitivity to the Organization's culture globally       Ability to coordinate across many constituents       Understanding of the Organization's initiatives and
priorities       Ability to meet tight deadlines       Ability to dive into detail when needed
 
POSITION CHARACTERISTICS:
 
Education and Experience Required:  Minimum 2 year college degree and of 3-5 years experience as an administrative professional/ office manager. The position requires the ability to work in a fast-paced, environment. Candidate must be able to work independently to complete projects and assignments.  Individual must have excellent interpersonal skills, be a self-starter and highly motivated. Needs to be able to prioritize workload in an efficient manner.  Maturity to handle confidential information in numerous areas.  Ability to leverage the senior staff in their daily tasks. The candidate should possess very strong Outlook, Microsoft Word, Excel, and PowerPoint skills. Familiar with Adobe Acrobat and Project.
 
Overtime will be necessary at a member's request to insure complete a project.  Must possess the ability to work with all levels of management
staff and represent the Firm in a professional manner at all times.
 
Deloitte & Touche USA LLP and its subsidiaries ("the Deloitte US Firms") are equal opportunity employers.Deloitte refers to one or more of Deloitte Touche Tohmatsu, a Swiss Verein, its member firms and their respective subsidiaries and affiliates. As a Swiss Verein (association), neither Deloitte Touche Tohmatsu nor any of its member firms has any liability for each other’s acts or omissions. Each of the member firms is a separate and independent legal entity operating under the names “Deloitte,” “Deloitte & Touche,” “Deloitte Touche Tohmatsu,” or other related names. Services are provided by the member firms or their subsidiaries or affiliates and not by the Deloitte Touche Tohmatsu Verein.
Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu. In the U.S., services are provided by the subsidiaries of Deloitte & Touche USA LLP (Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte
Financial Advisory Services LLP, Deloitte Tax LLP and their subsidiaries), and not by Deloitte & Touche USA LLP.
REQUIREMENTS
Please see Job Description