Administrative Assistant L2--Audit--RP--Princeton

Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu and services are provided by its subsidiaries, including Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP and Deloitte Tax LLP. Deloitte & Touche USA LLP’s subsidiaries are among the nation’s leading professional services firms, providing audit, tax, consulting, and financial advisory services through nearly 30,000 people in more than 80 cities. Known as employers of choice for innovative human resources programs, they are dedicated to helping their clients and people excel.Shared Services provides a wide variety of internal support services to our global firm and our people. Areas of opportunity include Human Resources, Information Technology, Marketing and Communications, Financial Support Services and more. As with all the functions within Deloitte, a core set of competencies is associated with each category. An overall understanding of value-added client service, the experience
to work in multifunctional teams, a strong business acumen and the instinct to think and act globally are essential for advancement within the firm. To learn more about opportunities, industries and service lines within this function, visit our web.
 
General Position Responsibilities:
Administrative Support for Consulting Partners/Principles/Directors in Princeton,NJ
This position will require standard duties of an Administrative Assistant, as well as diversified functions requiring knowledge of office procedures, business practices, and firm standard software. Heavy phone coverage, billing, meeting coordination, and travel arrangements. Candidates must possess the ability to work effectively in a team environment. Position hours are 8:30 a.m. to 5:30 p.m. with ability to work overtime. Position is located in the Princeton, NJ office. Responsibilities will include but are not limited to:
Ability to handle sensitive and confidential information with maximum discretion.
Create, modify,
and manage client engagement information.
Generate reports, prepare invoices, track billings, and collections.
Data Base Management (CRM)
Process time and expense reports.
Conduct internet research as requested.
Answer and screen incoming calls in a professional manner, obtaining accurate information and follow through on message delivery.
Manage partner/principal/director schedules. Be aware, at all times of how to reach client service professionals.
Schedule meetings and coordinate conference calls.
Maintain group contact information.
Manage email and voicemail distribution lists.
Provide back up assistance for team members.
Prepare memos, letters, and other correspondence as needed, proofreading for grammar, content and accuracy.
Manage incoming mail, sort and act upon appropriately.
Coordinate domestic and international travel arrangements.
Must be able to make effective decisions of a routine nature in absence of internal clients.
Ability to work
independently, with minimal direction.
Candidate Requirements
High School Diploma and a minimum of 3-5 years of related work experience
Excellent interpersonal skills and pleasant demeanor
Proficiency in Word, Excel, PowerPoint, Outlook, and other firm standard software
Team player
Strong follow-up skills and ability to manage desk
Attention to detail with ability to prioritize multiple tasks
Willingness and ability to interact with clients
Willingness and ability to take ownership
Strong oral and written communication skills
Positive attitude, strong customer service skills
Performs well under pressure, especially when working to meet a deadline
Excellent organizational skills with ability to multi-task
Ability to work overtime with little notice
HIPPA Certified or willing to be HIPPA Certified (Required)Deloitte & Touche USA LLP and its subsidiaries ("the Deloitte US Firms") are equal opportunity employers.Deloitte refers to one or more of
Deloitte Touche Tohmatsu, a Swiss Verein, its member firms and their respective subsidiaries and affiliates. As a Swiss Verein (association), neither Deloitte Touche Tohmatsu nor any of its member firms has any liability for each other’s acts or omissions. Each of the member firms is a separate and independent legal entity operating under the names “Deloitte,” “Deloitte & Touche,” “Deloitte Touche Tohmatsu,” or other related names. Services are provided by the member firms or their subsidiaries or affiliates and not by the Deloitte Touche Tohmatsu Verein.
Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu. In the U.S., services are provided by the subsidiaries of Deloitte & Touche USA LLP (Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP, Deloitte Tax LLP and their subsidiaries), and not by Deloitte & Touche USA LLP.
REQUIREMENTS
Please see Job Description