Administrative Assistant III - Cancer Biology Department

Lawrence Berkeley National Lab (LBNL) has an immediate opportunity for a dynamic Administrative Assistant III to support a highly energetic and fast paced office within the Life Sciences Division. This position offers the challenge and opportunity to be a part of a cohesive team environment while providing support to scientific staff focused on making groundbreaking strides in breast cancer research. We are looking for an extremely organized and efficient person to support one of our most distinguished scientists, Dr. Mina Bissell, a pioneer in a ground-breaking approach to understanding breast cancer, and her research laboratory. This position handles projects which are frequently of sensitive, confidential, and/or time critical nature. (Learn more about Dr. Bissell’s lab and research at http://www.lbl.gov/lifesciences/BissellLab/main.html.)

Key Responsibilities:
Handle routine and assigned correspondence, including sensitive or confidential items, as appropriate
Maintain and prioritize an extremely full schedule with special attention to competing priorities and travel plans
Arrange complex travel logistics
Coordinate (or assist) logistics of conferences, meetings, workshops, informal seminars and other senior-level meetings, which may include external attendees
Ensure completion of various time-sensitive action items and correspondence, including responses to the Department of Energy or LBNL management directives
Prepare multi-media materials for scientific and technical reports and presentations
Create and maintain efficient filing systems to retrieve essential materials, such as CV’s and biosketches
Maintain and track detailed database information and generate reports as needed
Act as liaison to internal senior level management, Department of Energy headquarters, high-level government officials and other external organizations
Act as point of contact and resolve issues as appropriate, during absences of Dr. Bissell and/or the Administrator
Process hire paperwork for guests working at LBNL
Assist with agenda development for routine and non-routine meetings and take meeting minutes
REQUIREMENTS

Success in this role calls for demonstrated organizational skills to handle multiple projects and action items in addition to working with ongoing priority changes within a high demand, high stress environment. Must be able to assess routine problems and provide practical solutions. The successful candidate will also have excellent communication skills to interact effectively with various levels of internal and external stakeholders as well as produce administrative reports that are concise, logical, and grammatically correct. Proficiency with MS Office Suite and various multi-media for producing presentations and reports is essential. A Valid California driver's license is desirable.


This work environment is best for the individual who thrives at being a critical resource for those s/he supports. Mentoring and skills/career development are offered. Click the Apply now button below to start your application. Please upload your cover letter and resume as one document. Use Internet Explorer for best results. Reference “world wide web” and “CareerBuilders” as your source.


LBNL is an AA/EEO employer committed to a safe and diverse workforce. Learn more about LBNL at www.lbl.gov.