Administrative Assistant II, West Dade

Description:
Provides administrative/secretarial support for the assigned site, such as answering telephones, assisting students/visitors, and resolving and/or referring a range of administrative problems and inquiries. Maintains accurate administrative records and relieves the department of administrative detail.
Responsibilities:
• Greets visitors (prospects, applicants, students, faculty, staff, and the public) in a courteous and professional manner.• Cheerfully answers telephone(s), takes messages, and responds to callers’ inquiries.• Provides a variety of information to assist visitors/callers while helping to solve their problems and answer their questions, in the most efficient manner.• Process all admissions, registration, and business office/cashier paperwork.• Coordinates and performs a range of staff and/or support activities for the site; works with Miami campus/operational support units in the resolution of day-to-day administrative and operational problems.• Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies.• Schedules and coordinates meetings, events, interviews, appointments; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.• Coordinates travel and/or hotel arrangements for Site personnel.• Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.• Experience in all areas of office duties necessary, including secretarial, computers, bookkeeping, supervision, human relations skills, purchasing, etc.
REQUIREMENTS
• Ability to communicate effectively, both orally and written• Excellent receptionist skills• Possess a high level of integrity and interpersonal skills necessary for dealing with all levels of the public and University personnel• Ability to work with minimal supervision and exercise judgment to make decisions• Organization and coordination skills• Ability to maintain calendars and schedule appointments• Ability to create, compose, and proofread written materials• Ability to analyze and solve problems• Ability to gather and analyze statistical data and generate reports• Knowledge of supplies, equipment, and/or services ordering and inventory control• Possess ability to learn components of the Microsoft office suite and Barry’s administrative database system.The last day resumes will be accepted will be Friday September 8th at 5:00 pm.