Administrative Assistant-Human Capital/Admin. HI Region

Administrative Assistant - General Growth Properties has an immediate need for an Administrative Assistant for the Human Capital Department located in our Hawaii Regional Office .

General Growth Properties is a publicly traded Real Estate Investment Trust ("REIT") and is listed on the New York Stock Exchange under ticker symbol GGP. GGP and its predecessor companies have been in the shopping center business for over fifty years. The second largest regional mall REIT, General Growth owns, develops, operates, and/or manages shopping malls in 44 states. As of March, 2004, GGP had ownership interests in and/or management responsibility for more than 200 regional shopping malls totaling more than 200 million square feet of retail space. GGP also has the distinction of being the largest third-party manager for owners of regional malls. Headquartered in Chicago, Illinois, GGP has more than 5,000 employees nationwide. Our malls feature more than 24,000 retail stores and anchor department stores, as well as theaters, sit-down restaurants, ice skating rinks and other forms of family entertainment.



Administrative Assistant provides primary administrative support for Group Manager, Human Captial and Administration, Hawaii Regional Office.

Administrative Assistant backs-up receptionist duties including answering telephones and greeting visitors.

Administrative Assistant is responsible for office management including copier & fax maintenance and repair, postage meter, telephone system, business cards, letterhead, etc.

Administrative Assistant assembles and prepares invoices for payment authorization as directed.

Administrative Assistant processes benefits enrollment.

Administrative Assistant processes employee termination information.

Administrative Assistant is responsible for maintaining leave requests.

Administrative Assistant conducts new hire and benefit orientation.

Administrative Assistant maintains personnel records for all on-site employees.

Administrative Assistant coordinates and updates employee forms including completion of new hire forms.

Administrative Assistant distributes new employee procedures to all mall management personnel and administers compliance with procedures.

Administrative Assistant administers personnel insurance enrollment, changes, forms, as necessary.

Administrative Assistant maintains Petty Cash funds and prepare monthly reconciliation.

Administrative Assistant maintains organized filing.

Administrative Assistant is responsible for all other duties as assigned.
REQUIREMENTS
REQUIRED

High school diploma or equivalent with three (3) to five (5) years secretarial experience in a fast-paced environment. 2 years HR administration and benefits.

Accurate keyboard skills and experience with various office equipment/machines, computer literate with knowledge of Microsoft Word or Word Perfect, word processing and Microsoft Excel or Microsoft Outlook.

General knowledge of bookkeeping and math abilities required.

Effective organizational and time management skills.

Pro-active and results oriented.

Professional appearance and attitude.

Ability to deal with multiple tasks effectively and establish priorities.



EOE M/F/D/V Key Words: admin, "administrative assistant", assistant, clerical, receptionist, secretarial, secretary