Administrative Assistant - Fleet Operations

Summary: To provide administrative assistance and support for the Service Operations Department.Primary Duties and Responsibilities: Other duties may be assigned.Fleet Maintenance
Scheduling, approval and tracking of maintenance and repairs for Service department vehicles.
Work closely with EMKAY to streamline and monitor maintenance procedures
Oversee payment of service department vehicle summonses.
Account maintenance and monitoring of electronic toll collection services, such as EZ Pass or Sun Pass.
Work closely with the Operations Manager and Accounting department to purchase and discard Miele vehicles
Transporting vehicles
Work closely with the Operations Administrator, Special Projects Administrator and Accounting department to schedule, implement and support vehicle inventories.
Work closely with the Logistics department to implement and adjust a mandatory stock level for Miele service vehicles.
Ordering and maintaining field service tools
Maintain GPS tracking software
Travel to locations for vehicle inventoryOther Duties:Ordering and maintaining accounts with uniform distributors.General Administration Duties
Working closely with other departments to ensure efficient operation of the service department.
Working with service department managers and supervisors on day-to-day administrative tasks.
Creating and maintaining purchase orders.
Ordering tools and supplies for service department field technicians.The requirements below are representative of the knowledge, skill, experience and/or ability required:High school diploma and prior Military, technical school or Associates degree preferred.
Ability to read, write and comprehend instructions, correspondence, and memos
Ability to apply concepts of basic math, algebra and geometry.
A working knowledge of database software, spreadsheet software, and word processing software.
Proven proficiency in Microsoft Word and Microsoft Excel
Proficiency in the use of AS/400, Maplinks and ResSched software packages
Ability to learn other software packages as requiredWe are a EOE M/F/D/V
We encourage women and minorities to apply
REQUIREMENTS
Please see Job Description