Administrative Assistant- Entertainment

About us:
Gaylord Texan Resort & Convention Center is a meeting planner's dream. Featuring 1,511 rooms, 400,000 square feet of meeting and convention space and four acres of lush indoor gardens, the resort enjoys perfect year-round weather under a magnificent glass atrium.Set among the rolling pasturelands and wildflowers of the scenic town of Grapevine, the resort is located on the southern tip of Lake Grapevine. Just six minutes from Dallas-Fort Worth Airport, arriving passengers will spot the Texas-sized Lone Star atop our towering atrium.Resort guests will enjoy regional and lakeside dining, a 15,000-square-foot world-class spa and fitness facility, championship golf at the adjacent Cowboys Golf Club and even an Entertainment Train Station. Other activities include fishing, jet skiing, water skiing and boating on Lake Grapevine.Gaylord Entertainment (NYSE: GET) is a leading hospitality and entertainment company based in Nashville, Tennessee, owns and operates Gaylord Hotels branded properties, including the Gaylord Opryland Resort and Convention Center and the Radisson Opryland Hotel in Nashville, and the Gaylord Palms Resort and Convention Center in Kissimmee, Florida. Its entertainment brands include the Grand Ole Opry, the Ryman Auditorium, the General Jackson Showboat, the Springhouse Golf Club, the Wildhorse Saloon, Resort Quest and WSM-AM Radio.
Provide secretarial and administrative assistance to Director of Entertainment. Answer telephones, handle daily mail, and cover executive administrative positions when needed. Compose and type letters and memos. Attend various meetings when required to compose minutes. Responsible for assigned projects. Coordinate reservations and meeting room needs for vendors, staff, and guests. Schedule meetings including attendees, speakers, location and amenities when needed. Coordinate travel arrangements and hotel reservations. Keep all files up to date. Assists department visitors as needed. Produce initial entertainment contracts and subsequent contract updates as required. Set up excel spreadsheets, tables and charts. Submit invoices to accounting for payment when required. Perform other duties as assigned.
REQUIREMENTS
High school degree or equivalent with advanced business and secretarial training and/or college education preferred.
Must be able to type proficiently and use various software including word processing, spreadsheet, and office automation systems.
A MINIMUM OF 2 YEARS experience in the entertainment field is REQUIRED.
Must possess strong organization, interpersonal and communication skills.
Ability to simultaneously manage multiple tasks and be productive in a deadline oriented environment
Must be a self starter. Excellent customer care and follow-up capabilities.Gaylord Entertainment offers a competitive, comprehensive benefits and compensation package. Gaylord promotes a Drug-Free workplace and is an Equal Opportunity Employer (EOE).