Administrative Assistant - ES

We are one of the nation's leading full service contractors for expositions, corporate events, conventions and exhibit programs. Established in 1927 and privately owned, we have grown to over 80 offices in North America. We are seeking talented, enthusiastic people who will give our clients the best service in the industry.



General Job Description:

Provide administrative support and business detail to Exhibitor Sales and ServicesDepartment and staff by performing the following dutiesAct as Webmaster for AVW On-Line Ordering ServiceRetrieve and route incoming mail and prepare outgoing mailMaintain department filing systemEdit, compose and type routine correspondence and proposalsFile correspondence and other recordsCompile and type customer response reports and revenue data, as well as other statistical reportsCompose, create and distribute all order forms and other customer documents in InDesign formatRecord minutes of staff meetingsMake copies of correspondence or other printed materialsPrepare and tracks purchase order billing, and invoicing; as directed by assigned staffCalculate staff time cards for payrollAccept incoming customer calls when reps are unavailable and gives information to callers or routes call to appropriate staff personnelGenerate show filesCoordinate customer mail-outs and correspondenceAssist staff as needed in preparing for shows, i.e., marking floor plans, cross-referencing exhibitor lists, etc.Place courtesy calls to customers as assigned


REQUIREMENTS
Minimum Qualifications:

High School Diploma or equivalentAssociate's Degree or equivalent from a two (2) year college or technical school; or three to five (3-5) years related experience and/or training in a customer service related position; or equivalent combination of education and experienceAbility to work with accounting concepts such as credits and accrualsAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization existsMust be a self-starter and be able to work unsupervisedAbility to use copy machine, fax machine, telephone, two-way radio, a calculator and/or ten keyMust have working knowledge of Microsoft Word and Excel programsMust be able to type 40+ wpmAbility to organize, prioritize and multi-taskExcellent customer service skills


Work Schedule:

Business hours are Monday - Friday, 8:00 am to 5:00 pm. Occasional overtime is required. No travel.


We offer a competitive compensation and benefits package, 401K plan with company match, and ESOP. If you want further information about our company, please visit our website at www.freemanco.com.


We are an Equal Opportunity M/F/D/V, Drug Free Employer.