Administrative Assistant, Aerospace & Defense

Administrative Assistant will manage all business responsibilities and support the Conference/Tradeshow Director, and Publisher of Strategic Media in their day-to-day activities.



Specific responsibilities include:


Take action on all incoming phone calls requesting conference information


Assist the department Managers in coordinating and obtaining various information, registrations and marketing/sales materials


Oversee and coordinate departmental mailings pertaining to conferences and strategic programs


Manage department's mailing/shipping and supplies/stationary budget


Prepare and disseminate conference-related contracts and other pertinent information


Provide assistance to other members of department


Oversee day-to-day activities (mail, supply inventory, filing, storeroom)


Provide back-up support when Director is traveling


Assist director as needed at various international/domestic conferences (travel required)


Assist Editorial Director in DC regarding events (letters/travel, etc.)


Assist with day-to-day coordination of billing, accounting


Filing and organization


Handle correspondence - incoming and outgoing


Coordinate publisher's meeting and travel schedule


Manage publisher's T&E report


Provide phone coverage, screening and customer service (routing callers to appropriate managers, vendors and distribution)


Maintain contact list


Assist Strategic Sales Manager by providing assistance when necessary
Job Requirements

The ideal candidate must have excellent computer skills the include MS Word and database experience. The individual must also have initiative, strong team management skills, superior organization skills with the ability to multi-task. Four plus years of relevant experience required.