Administrative Assistant - AERS San Jose

Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu and services are provided by its subsidiaries, including Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP and Deloitte Tax LLP. Deloitte & Touche USA LLP’s subsidiaries are among the nation’s leading professional services firms, providing audit, tax, consulting, and financial advisory services through nearly 30,000 people in more than 80 cities. Known as employers of choice for innovative human resources programs, they are dedicated to helping their clients and people excel.Responsibilities:
 
Responsibilities:
 
- Manage calendar, coordinate conference calls, answer phones, and receive visitors
- Organize meetings including arranging space/catering in the Foster City office and offsite
- Manage HP email distribution lists
- Make travel arrangements through firm travel agency
- Must have extensive experience supporting executives
with travel that includes an understanding of the details such as upgrades, frequent flyer programs, firm policies, cancellation and rebook policies, international policies, etc
- Attend HP opportunities conference call on a bi-weekly basis
- Update HP opportunities in SmartNet system and run SmartNet reports
- HP invoicing via OB10 and Accounts Receivable follow-up
- Troubleshoot and work with IT on issues concerning Treo device and computer
- Coordinate eRoom activity and update information as needed
- Type handwritten documents into appropriate application
- Printing of emails and other documents as needed
- Filing
- Time and Expense entry via DTE
- Create and/or edit PowerPoint presentations
- Board Meeting registrations
 
- Other responsibilities as assigned
 
 
Shared Services provides a wide variety of internal support services to our global firm and our people. Areas of opportunity include Human
Resources, Information Technology, Marketing and Communications, Financial Support Services and more. As with all the functions within Deloitte, a core set of competencies is associated with each category. An overall understanding of value-added client service, the experience to work in multifunctional teams, a strong business acumen and the instinct to think and act globally are essential for advancement within the firm. To learn more about opportunities, industries and service lines within this function, visit our regional web sites for information specific to the country where you will be working.Microsoft Office (Outlook, Word, Excell and Powerpoint)
Ability to meet deadlines and balance multiple priorities
5  years of relevent experience in an Administrative Assistant roleDeloitte & Touche USA LLP and its subsidiaries ("the Deloitte US Firms") are equal opportunity employers.Deloitte refers to one or more of Deloitte Touche Tohmatsu, a Swiss Verein, its member firms and
their respective subsidiaries and affiliates. As a Swiss Verein (association), neither Deloitte Touche Tohmatsu nor any of its member firms has any liability for each other’s acts or omissions. Each of the member firms is a separate and independent legal entity operating under the names “Deloitte,” “Deloitte & Touche,” “Deloitte Touche Tohmatsu,” or other related names. Services are provided by the member firms or their subsidiaries or affiliates and not by the Deloitte Touche Tohmatsu Verein.
Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu. In the U.S., services are provided by the subsidiaries of Deloitte & Touche USA LLP (Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP, Deloitte Tax LLP and their subsidiaries), and not by Deloitte & Touche USA LLP.
REQUIREMENTS
Please see Job Description