Accounts Receivable Coordinator

Accounts Receivable Coordinator
Position Overview:

Serve as the coordinator for all Accounts Receivable. Handle all aspects of this area including data entry, maintaining database, sending monthly statements, filing, placing phone calls and sending letters to past due accounts. Provide back up to the Payroll Administrator, as well as filing for Payroll, Accounts Payable, and Human Resources. All Cash entries, including all bank deposits.

Principle Accountabilities:

60%Post charges, credits, electronic funds (EFT) and lock box payments (including registration and bus deposits) on a daily basis. Post accounts receivable activity to the general ledger at least weekly. Prepare and mail monthly statements, and handle questions regarding accounts. Run aging reports as well as other various reports on a monthly basis as requested. Process tuition time payment contracts, track student accident and tuition refund insurance, and textbook credit forms. Work with Financial Aid Director on student financial aid accounts. Make collection calls and write letters on past due accounts, as well as various other A/R duties as assigned. Do a monthly reconciliation of the Accounts Receivable account.

20%Prepare bank deposits, deliver deposits to the bank as needed, and post entries to general ledger.

10%Do all filing for Accounts Receivable, Payroll, Accounts Payable, and Human Resources. Provide assistance as needed to Human Resources, including two mass mailings a year. Provide back up to Payroll Administrator when needed.

10%Other duties as assigned.

About the School:

The Blake School is an independent, nonsectarian, coeducational day school for students in prekindergarten through grade 12 with an enrollment of 1355. Founded in 1900, The Blake School has the advantage of three campuses each with its own facilities designed for specific ages, schedules and activities. Students are from almost 50 communities around the Twin Cities, defining Blake as a truly metropolitan school. The mission of the school is to provide students with an excellent, academically challenging education in a diverse and supportive community committed to a common set of values. For more information on The Blake School, please visit Blake's web page at: http://www.blakeschool.org.

The Blake School believes that a diverse society enriches all individuals and communities. Diversity of race, ethnicity, national origin, geography, religion, gender, affectional or sexual orientation, age, physical ability, and marital, parental or economic status forms the fabric of our society. As a result of these beliefs, The Blake School actively seeks students, families and employees who value and contribute to the fullness of a diverse community within the context of its mission. In doing so, we recognize our responsibility to help make each person’s experience a success.
REQUIREMENTS
High School diploma (post-secondary accounting education/experience preferred)

Two years accounts receivable/collections experience

Detail-oriented and thorough with strong organizational skills

Strong communications skills – written and verbal

Strong mathematical/analytical skills

Strong initiative and problem solving skills

Strong computer aptitude with knowledge of Microsoft Excel and Word, and a willingness to learn new software.

Ability to handle confidential materials

Positive attitude

Ability to work independently as well as a team player

Strong interpersonal skills – ability to interact with employees at all levels, Blake parents, and others in the Blake community in a friendly and professional manner.

Willingness to make calls on past-due accounts

Two years payroll experience (preferred)

Knowledge of ADP and Blackbaud Software(preferred)