Accounts Payable Liaison

The Accounts Payable Data Liaison position is an integral part of the A/P system. This position enters data from invoices received from suppliers to set up payables. The position is responsible to enter data with speed and accuracy, and handles approvals and discrepancies. The position is responsible to meet customer needs within required timeframes.

JOB RESPONSIBILITIES:
• Learn and perform data entry tasks outlined in the Training Manual.
• Enter data in the required fields of the Accounts Payable software system with accuracy and speed.
• Type of data entered includes invoice, amount, type of currency, etc.
• Work independently with resource notes.
• Ensure completion and accuracy of all assigned data entry tasks utilizing required documentation.
• Verify that purchase orders on the screen match to the invoice.
• Work in a team environment to meet customer service requirements.
• Frequent communication with the Supervisor.
• Cross-train to other positions within department to cover absences.
• Utilize math and reasoning ability to analyze invoices.
• Provide suggestions for process improvements and productivity enhancements.
• Ensure documentation of all assigned tasks is accurate, understandable and up-to-date. Forward any documentation changes to the Supervisor.
• Demonstrate excellent attendance.
• Meet minimum expectations of productivity and quality.
• Follow established company guidelines.
• Work overtime hours as necessary.
• Other duties as assigned.
REQUIREMENTS
• Previous keyboarding/data entry experience required (minimum of 5000 keystrokes per hour with a maximum error rate of 4).
• Accounts payable or receivable background required.
• Customer service experience required.
• Accuracy and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks at once.
• Meet deadlines in fast paced environment.
• Take direction and follow instructions.
• Use basic office equipment (copier, fax machine, calculator, phone, etc.)
• Demonstration of follow-through ability.
• High degree of accuracy on all tasks assigned, including ability to proof own work.
• Work effectively in a group environment as well as independently.
• Strong analytical/problem-solving ability.
• Basic knowledge of computers (Microsoft Office).
• High School diploma or equivalent.
• Associate’s degree preferred.