ADMINISTRATIVE MANAGER

ADMINISTRATIVE MANAGER

Small non-profit seeks office generalist experienced in bookkeeping and database management. Excellent computer, communication, and project management skills required.

Send resume and salary requirements to: Administrative Manager, P. O. Box 4653, Louisville, KY 40204-0653.

Source - Courier Journal - Louisville, KY

JOB DESCRIPTION

Position Title:Administrative Manager
Reports to:President

Purpose of the Position:

Works as a vital member of a high performance team.

Assures the efficient operation of the organization.

Maintains all campaign, accounts receivable, accounts payable, and payroll records with the highest degree of accuracy.

Provides essential administration and support for the Kentucky Employees Charitable Campaign and other statewide campaigns.


Key Responsibility Area: Accounting

To maintain all financial records and prepare financial reports.

oMaintain all campaign and receivable records.
oIs responsible for receipt and disbursement of all funds with strict adherence to the policies and guidelines of the auditor and the Board of Directors.
oMaintains a high level of proficiency in all campaign and financial software.
oAssures that all essential records regarding payables and receivables are maintained and secured.
oMaintains all bank accounts, recording transactions, balancing accounts monthly and transferring funds between accounts as necessary.
oPrepares monthly financial statement for review by the President and Treasurer.
oAssures that all government reports are accurate and filed on time.
oMaintains records of payroll, tax forms, sick leave, vacation time, etc. on individual employees with strict adherence to confidentiality.
oSupervises work of payroll firm, ensuring accuracy and timely payment.
oWorks with auditor on yearly audit for all accounts.

Key Responsibility Area: Administration/Office Management

To coordinate the work of the office, purchase of needed supplies and support other staff.

oOrganizes office procedures and monitors general office operations.
oAssures the orderly appearance and functioning of the office.
oPerforms needed clerical functions and reviews work submitted by the staff and volunteers for accuracy and completeness.
oMaintains all current mailing lists and coordinates all office mailings, including newsletters.
oHandles incoming mail, logging in cash and checks, and telephone communications.
oCoordinates arrangements for meetings of Board, committees and other events.
oOversees equipment maintenance, e-mail administration, and orders office supplies.
oComposes communications as needed.

Key Responsibility Area: Campaign Administration

To provide the administration and record keeping for the Kentucky Employees Charitable Campaign and to assist in preparation of campaign materials and events,

oAssists in planning, organizing, and conducting the campaign.
oOversees the audit of each cabinet's reports, and preparing deposit slips.
oMaintains an accurate computer record of the campaign and generates weekly reports for distribution to United Ways, KECC Coordinators and key state personnel.
oAssists in preparation of campaign materials, training, and special events.
oAfter campaign, coordinates distribution of campaign funds and maintains all campaign bank accounts. Works with auditor on yearly audit.
oProvides support to coordinators, field offices, and participating charities as requested

To provide staff support to other Statewide Campaigns (i.e. Enterprise Rent-A-Car)

oAssists in planning, organizing, and conducting the campaign.
oAssists in preparation and distribution of campaign materials.
oCoordinates presentations by local United Ways.
oAfter campaign, coordinates distribution of campaign funds.
oProvides support to coordinators and local United Ways as requested
REQUIREMENTS
Qualifications

High school diploma with advanced training or significant experience in bookkeeping, electronic data processing, project management, computer and secretarial skills. Bachelors degree preferred.

Technical skills needed include Microsoft Office ( Word, Excel and Access) and QuickBooks.

Excellent organizational and communications skills.