ADMINISTRATIVE Assistant, Strategic Contracting Department

Avendra is North America’s largest procurement services company serving hospitality-related industries. Avendra customers gain access to contracts leveraging $2 billion of annual purchases, expert advisory services and in-depth purchasing data and analysis. Formed in 2001, by Marriott International, Hyatt, ClubCorp, InterContinental Hotels Group and Fairmont Hotels & Resorts, the company is headquartered in Rockville, MD and has regional offices throughout the United States and Canada.



This position is ideally suited for an upbeat, organized self-starter. Team oriented yet with the ability to work independently, this key administrative assistant provides support to four commodity managers in the group. The position performs moderate administrative duties that involve a degree of initiative and responsibility. The administrative assistant is responsible for updating databases regularly based on periodic verification of external sources and communicating results to the team.



Responsibilities

· Prepare documents.

· Maintain spreadsheets and data bases (including eRM –enterprise Relationship Management data system).

· Create presentations.

· Prepare deliverables (production, assembly, mailings, etc.).

· Format and prepare reports.

· Support teams of four associates.

· Miscellaneous duties include mail, faxing, copying, phones, scheduling meetings, and making travel arrangements.

· Assist with special projects as needed.
REQUIREMENTS
Role Requirements

· Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc), Adobe Acrobat.

· Good writing/proofreading skills including grammar, punctuation, and spelling.

· Excellent organizational skills.

· Strong communication skills (written and verbal). Concise and articulate.

· Strong Interpersonal skills and customer service orientation

· Manage multiple tasks/projects at the same time.

· Detail oriented.

· Independent self-starter

· Resourceful, problem solver

· Proven ability to interpret policies and procedures

· Experience in knowing when to seek guidance



Primary Competencies

· Customer Focus

· Adaptability/Flexibility

· Commitment to Quality/Excellence

· Teamwork and Collaboration

· Comfort with Ambiguity

· Communication



Years of Relevant Experience

Minimum of two to three years of prior administrative experience. Prior work in purchasing/buying office suggested, but not required.



Education Requirements

High school diploma or equivalent required, Associate or BA/BS or equivalent preferred