Senior Administrative Assistant

Fujitsu is a leading provider of customer-focused information technology and communications solutions for the global marketplace. Pace-setting device technologies, highly reliable computing and communications products, and a worldwide corps of systems and services experts uniquely position us to deliver comprehensive solutions that open up infinite possibilities for our customers' success.

Senior Administrative Assistant



Glovia International, a subsidiary of Fujitsu, is one of the world's most experienced enterprise software firms. For over thirty years we have helped manufacturers to manage, improve and grow their businesses. We go beyond what you would expect from a typical ERP vendor - in technology, functionality, service and value. Our extended ERP solution helps manufacturers overcome their most pressing business challenges, whether on the factory floor, in the boardroom or with their customers and suppliers.



We are looking for an experienced Senior Administrative Assistant in our Technical Administration Department in El Segundo, CA.



Basic Purpose:

Manages the daily operation of administrative and staff support services for the R&D organization. Japanese translator. Maintains confidentiality of highly sensitive information.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Oversees departmental reporting activities.

Assists in analysis of departmental monthly actual spend to budget (variance report). Advises management of irregularities.

Helps prepare monthly management reports and quarterly BOD presentations.

Translates between English and Japanese (documents and in meetings)

Japanese translator for R&D executive management with Fujitsu Japan re: sensitive business performance details and issues.

Helps coordinate departmental organizational changes.

Assists with planning projects and resolving issues that arise.

Prepares HR forms regarding personnel changes.

Serves as administrative liaison with others within the company (i.e. project team members, other department administrators etc.) and company representative with others outside the company (i.e. outside vendors).

Organizes and maintains file system, and files correspondence and other records.

Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

Purchases and maintains supplies, and arranges for equipment maintenance.

Maintains confidentiality of highly sensitive operational, financial, personnel etc. information.

Under limited direction, administers programs, projects, and/or processes specific to organizational unit.

Takes initiative to resolve administrative issues.

Determines and implements new administrative methods and/or procedures when needed.

Independently researches a wide variety of information requests.

May serve as project coordinator on special assignments.

Performs all required administrative functions necessary to the position in a timely fashion
REQUIREMENTS


5-7 years experience



Skills and abilities:

Advanced MS Office skills especially Word, Excel and PowerPoint.

English and Japanese language skills (written and verbal) with ability to translate documents and facilitate translation during meetings.

Strong organizational skills and ability to prioritize and manage multiple projects simultaneously.

Excellent interpersonal skills with a professional mature demeanor

Superior confidentiality and discretionary abilities

Ability to act independently with little supervision



Associate's Degree or equivalent



Field of study:

Business or Finance or related area.



Benefits:

Glovia offers medical, dental, vision and retirement savings plans; Flexible Spending Plans (Medical & Dependent Care); Paid Time Off; Company Paid Basic Life and Accidental Death & Dismemberment Insurance; and much more...



For additional information regarding Glovia International, Inc - a FUJITSU Company, please visit: www.glovia.com



Principals only please, no recruiters, agencies or third parties.