Project Administrator

Our Oklahoma City office is searching for a Project Administrator to join our team. The selected candidate will be responsible for establishing and maintaining monthly billing support documentation, gathering new project set-up forms and reviewing documents for completeness and accuracy. Activities will include, but are not limited to, project file set-up, project documentation maintenance and project billings. Principal Duties and Responsibilities

Assist the Project Manager with Project Set-up, including:
Examine Project Set-up form for completeness and accuracy and enter in Costpoint
Coordinate with Project Manager for Project Set-up form modifications as required
Enter and update contract value and funded sales per Sales Policy
Inactivate and close projects
Perform Billing Functions, including:
Distribute Billing reports monthly to Project Managers
Prepare and process client invoices that are compliant with contract terms and client specific needs
Follow up with Project Managers if Billing reports are not returned promptly
Gather supporting back up for client invoices
Complete client required forms (MWBE, HUB) to send with invoices
Provide Reports to Project Managers
Other Responsibilities include but are not limited to:
Perform revenue adjustments as required
Attend monthly WIP meetings
Enter and update budgets and revenue caps
Maintain Project file
Office clerical duties (may include some A/P duties and backup on telephone system)
Carter & Burgess has placed flexibility high on the priority list for our competitive benefits program, which enables employees to design and build their own benefits package. Our benefits program includes the following: 401K, Medical Insurance, Dental Insurance, Vision Insurance, Paid Time Off, Paid Holidays, Life Insurance, Disability Insurance, Pre-Paid Legal Plan, Long Term Care Plan, Group Auto/Homeowners Insurance, Employee Assistance Program, Education Assistance, 529 Plans, Commuter Program, Special Employee Discounted Home Loans and a Apartment Rental Program.
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