Project Accounting Rep-A/P

General Description:
Responsible for processing invoices and subcontractor requisitions for payment in accordance with established policies and procedures. Responsible for entry of owner billings into the accounting system in accordance with established policies and procedures.


Specific Duties:

1. Obtain proper approval on invoices and requisitions and accurately enter data on a timely basis into accounting system

2. Obtain owner invoices from project manager and ensure accurate entry of data on a timely basis into accounting system

3. Enter all subcontracts and purchase orders into accounting system and ensuring all forms have been properly executed. Communicate any deficiences to project management

4. Obtain insurance certificates from subcontractors and ensure proper coverages. Communicate with vendors when insurance coverages expire and obtain new certificates. Communicate need for waivers for inadequate coverage to project management

5. Maintain detail of insurance coverages though the contract log of accounting system.

6. Maintain detail of subcontractor notices through the contract log of accounting system.

7. Obtain appropriate progress and final lien waivers from vendors prior to payment.

8. Communicating need for additional cost codes to project management

9. Identify vendor disputes and forward to project management for resolution

10. Prepare for and assist in audits when required

11. Prepare voucher package for jobs as required

12. Prepares retainage vouchers and obtains approvals upon notification of job closeout from project managment.

13. Perform other tasks as assigned by the Accounts Payable Team Leader and the Accounts Payable Manager


Qualifications/Skills/Abilities:

Two-year business/ accounting degree, or equivalent combination of training and experience. Basic understanding of accounting and auditing procedures and techniques. Knowledge of construction industry procedures related to accounts payable processing. Excellent interpersonal skills and the ability to work as a team player. Proficiency with MS Word and Excel applications. Ability to communicate effectively, both orally and in writing.

Budgetary Responsibility: 1082


Reports to: Accounts Payable Team Leader


Supervises: None
REQUIREMENTS
See job description