Payroll & HR Assistant

This position processes payroll and provides administrative/clerical assistance for the Human Resources & Office Services functions. The Assistant provides coverage for the switchboard and reception area in the Receptionist’s absence.Primary position duties include:
· Processing of biweekly payroll for 170 multi-state employees using ADP's internet payroll solution, PayeXpert; payroll experience preferred, training will be provided
· Administrative assistance to HR & Office Services department including but not limited to new hire orientation, job postings, terminations, data entry, filing, mail distribution
· Backup to receptionistESSENTIAL JOB FUNCTIONS:
•Processes bi-weekly payroll for employees on the Fort Lauderdale office payroll: data entry, timesheets, changes, taxes, monthly reporting, garnishments and ensures timely payments to depository, third party sick pay and all other payroll-related functions.
•Maintains confidentiality of the information processed, as appropriate.
•Coordinate switchboard and reception area and cover receptionist when on break, at lunch or absent.
•Organizes and maintains office supplies for lunchroom and mailroom; orders furniture and equipment, as necessary.
•Sorts and distributes incoming mail and faxes; manages the postal meter.
•Troubleshoots utilities and office-equipment problems; arranges for service as necessary.
•Sets up and maintains suppliers, contractors, warranties and purchase files.
•Functions as liaison with building management, suppliers and contractors.
•Assists with recruiting efforts.
•Prepares and maintains new-hire enrollment and certificates kits.
•Maintains HR forms.
•Maintains central supply of company forms (electronic and/or paper copy) Other business-related duties as instructed by the Benefits Manager and the Vice President, Human Resources.
REQUIREMENTS
Requirements for the position include:
· 2+ years HR experience; payroll experience, ADP preferred
· Detail-oriented, self-motivated and able to take initiative
· Computer skills including Internet, Excel, Word, Lotus Notes or equivalentSKILLS:
•Proficient with payroll software, word-processing and spreadsheet software.
•Must be highly organized, self-motivated and capable of working with minimal direction.
•Ability to set priorities, handles multiple tasks simultaneously, and manages time effectively.
•Must be able to manage projects and resolve problems.
•Strong communication skills and professional demeanor.
•Must be able to accurately code data and be knowledgeable in office procedures.
•Ability to perform basic math calculations, input data into the computer and analyze data as requested.
•Ability to analyze and repair minor office equipment malfunctions.
•Willingness to be flexible and adapt to changing priorities.
•Must possess a courteous, positive, service-oriented attitude when dealing with both internal and external contacts.•Must be able to maintain high degree of confidentiality.