Freight Accounting Manager

The Freight Accounting Mgr supports contract logistics customers and is responsible for effective management of accounts payable, accounts receivable, claims resolution, and other administrative tasks.

Responsibilities:

Ensure accurate and timely processing of carrier freight invoices and principal invoices, in accordance with site expectations and customer terms

Manage the reconciliation of accounts payable and accounts receivable for each invoicing run and for the overall monthly P&L statements

Responsible for maintaining accounts receivable within the accepted levels as provided from the general transportation manager

Coordinate timely and effective resolution of claims that satisfies Exel, client, and carrier expectations

Direct and monitor the daily activities and functions for freight accounting coordinators

Coordinate and support compliance with Exel’s financial processes, including P&L management, forecasting, budgeting, and auditing procedures

Communicate with corporate accounts payable and accounts receivable associates as needed

Train associates in all facets of the freight accounting systems to prepare them for advancement, and coordinate participation in cross training programs with freight operations

Assist the freight accounting coordinators with carrier inquiries regarding past due payments, payment applications, payment schedule, billing errors, credit balances, and other general accounting topics

Provide customer support to principals and operations, as needed, including resolving customer invoicing issues/exceptions, providing vendor numbers, answering questions/issues, etc

Identify, coordinate, and support the development and completion of continuous improvement opportunities within freight accounting and operations

Develop and lead benchmarking studies of freight accounting activities, including A/P and claims resolution

Participate as key member of start-up team with emphasis on project management, systems requirements and integration, and work process development

Resources: In Excess of $100 million freight spend for freight throughout North America. Less than 10 direct reports

Performance Indicators:

1. Develop and maintain standard operating procedure manual for each functional task within Freight Administration.
2. Develop reporting package that efficiently captures and measures effectiveness and productivity of Freight Accounting processes. Reports will be distributed. Reports will facilitate benchmarking versus other Exel accounting operations.
3. Maintain outstanding A/R less than 5% past due and less than 2% 61+ for Freight Management.
4. Create a carrier metrics package that captures and measures carrier invoicing compliance. This will include accuracy and timeliness ratings.
5. Create a carrier metrics package that captures and measures carrier claim performance as it relates to percentage of revenue, number of freight bills processed and total days open to close.
REQUIREMENTS
1 – 3 years prior supervisory experience with billing, accounts receivable/payable, preferably in a transportation setting

2-5 Years Supervisory/Mgmt Experience

Bachelor’s Degree in supply chain related discipline or accounting related experience

Strong Organizational skills

Excellent communication skills, both oral and written

Excellent interpersonal skills

Proficient with Microsoft packages, including Excel, Powerpoint, Word, and Access

Thorough understanding of characteristics and pricing structures by mode, including over-the-road (TL, LTL, Pool, Parcel, etc.), rail, and air services

Familiarity with transportation management software (i2, Manugistics, G-Log)

Previous P&L Mgmt Experience