Financial Manager 40hrs/regular/days

Affiliate Name: Brigham & Women's Hospital
Job Category: Professional/Managerial
Department: BWH PATHOLOGY
Shift: Days
Hours/Week: 40
Job Type: Regular
Employment Type: Full TimeResponsibilities:
GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed
Under the very general supervision of the Research Administrator of the Department of Pathology, independently performs a wide variety of accounting and other grant management activities for over 200 grant accounts, totaling approximately $13 million in annual direct costs. This includes posting and reconciling charges, approving expenditures, and conducting analysis as requested. Assists departmental research staff with issues relating to purchasing, accounts payable, human resource, and other grant management issues.
PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.
1. Independently responsible for the accurate and timely approval of and processing of all purchase requisitions and vouchers for supplies, equipment, personnel, services and reimbursements, etc., for departmental research grants awarded either through BWH or HMS. The incumbent has wide latitude to approval all expenditures, only consulting with Research Administrator in the event of an unusual expenditure outside of the provisions of a particular research grant.
2. Responsible for maintaining departmental databases to account for unencumbered transactions. This includes data entry of vouchers, journals, petty cash, retro salary changes, etc and reconciling this data on a monthly basis.
3. Monitors charges on the monthly Partners PeopleSoft accounting reports for all grant accounts. Independently identifies and resolves any outstanding issues or discrepancies. This involves working with Accounts Payable, Research Administration, Purchasing, Principal Investigators, and other departmental and hospital staff, to identify key issues, identify a definitive solution or action plan, and to take sole responsibility for putting that solution or action plan into effect. Independently problem solves all issues on a day to day basis. Seeks assistance of Supervisor in only the most complex or problematic situations.
4. Responsible for providing grant management reports on a monthly basis to Principal Investigators (PI's), noting in correspondence with them any budgetary concerns in accordance with established federal, non-federal, and hospital guidelines. Works independently with PI to resolve any issues. Seeks assistance of Supervisor in only the most complex or problematic situations.
5. Independently administer the departmental training grant including the assignment of trainees to slots as well as ensures that slots and funds are utilized effectively and appropriately.
6. Conducts complex analysis as requested of Research Administrator on past or projected expenditures on active grants, pending grant support, composite research funding support tables by PI, etc., on an as-needed basis.
7. Maintain the departmental research Access database of active and pending grants, making sure that all required information is captured and is current.
8. Maintains up-to-date files on all active, pending, and closed grants.
9. At the request of Research Administrator will independently prepare research grant applications, and in post-award activities (e.g. setting up new accounts in departmental database, posting personnel for new grant in database, completing and approving Change of Status Forms, notifies PI's of new accounts, etc.).
10. Notifies PI's when continuing applications are due for submission to sponsoring agency. This requires maintaining a database of filing deadlines so that a timely submission is made.
11. Keeps up to date on all changes in funding source guidelines, hospital policies and procedures, etc. Notifies departmental research staff of any changes and provides assistance as necessary.
12. Assists Research Administration in the identification of research equipment to be tagged.
13. Provides backup assistance when needed to office staff in Pathology Administration in handling of phone calls, and in other clerical duties as required.
14. Maintains established department policies, procedures and objectives, including the areas of quality assurance, safety, environmental and infection control.
15. Performs all other duties and responsibilities as directed.
REQUIREMENTS
QUALIFICATIONS: (MUST be realistic, neither overstated nor understated, and related to the essential functions of the job.)
B.A. or B.S. requirement. Accounting background strongly preferred.
3-5 years of relevant grant management experience, preferably in an academic department handling a large number of diverse grants.
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: (MUST be realistic, neither overstated nor understated, and related to the essential functions of the job.)
Must have strong working knowledge of Microsoft applications such as Excel, Access, and Word
A good working knowledge of research agency funding guidelines, policies, directives, extremely helpful.
Must be extremely accurate working with a large amount of financial data, as the consequences of erroneous financial data is significant.
Possess excellent written and oral communications skills.
Must exhibit a high degree of initiative
Ability to independently identify and solve problems.
Must be very well organized, to be able to work under time constraints and deadlines, and to balance multiple competing priorities.
WORKING CONDITIONS: Describe the conditions in which the work is performed.
Busy but normal office environment
SUPERVISORY RESPONSIBILITY: List the number of FTEs supervised.
None.
FISCAL RESPONSIBILITY: Indicate financial 'scope' information, i.e.: size of budget, volume, revenues, etc.
In conjunction with Research Administrator is responsible for the financial management of approximately $13 million in annual direct costs. Has wide latitude in approval of expenditures.