Executive Assistant for CPA Firm

Daszkal Bolton LLP, a leading professional services/certified public accounting firm in Boca Raton, Palm Beach Gardens and Fort Lauderdale, Florida is seeking an Executive Assistant for Boca Raton. The successful candidate should have superior computer, communication and organizational skills.

The Executive Assistant provides full and diversified secretarial and administrative support to client serving partner(s) and other key business valuation department personnel.

The Executive Assistant also serves as a facilitator who may coordinate deadlines and either handles them directly, or through others, handles project coordination and completion.

Responsibilities:

Work with the preparation of reports including statistical typing, formatting and editing.

Also work with the preparation of memorandums and all other correspondence from the draft stage to client-ready work.

Act as a liaison between senior management and clients/colleagues to facilitate work and accomplish objectives in a collaborative effort.

Coordinate meetings and make arrangements for conferences, meetings and events.

Ultize expert knowledge of firm standard technical equipment, including MS Word, Excel, time and billing (CPAS) and other relevant software.

Manage the various department calendars by establishing a systematic approach for oneself and others to track time commitments and the completion of tasks.

Schedule appointments, confirm changes or delays, and make necessary changes for two principals and their departments.

Assist with event coordination.

Assist with travel arrangements.

Ordering departmental supplies.

Manage time and billing functions for your departments.

Manage departmental voicemail.

Maintain client database for staff assigned.

Departmental training on various admin items (time entry, travel, project plans and checklist requirements, client recaps.

Maintain client binders for proper documentation.

Develop and implement departmental processes.

Other general administrative duties.

We offer competitive salaries and full benefit packages, including medical, dental and supplemental insurance as well as a firm-matched 401(k). Career advancement opportunities are available. The firm follows a relaxed business dress code.

Please email resume with cover letter and salary requirements to Human Resources at [Click here for email].

Salary: Competitive salary, commensurate with experience
REQUIREMENTS
5-7 years of executive assistant experience.
CPA Firm related experience is a plus.
Initiative and a strong customer service focus.
Effective interpersonal and communication skills and the ability to interface with personnel at all levels, both verbally and in writing.
The ability to meet new challenges with an open mind and an optimistic response.
The ability to effectively manage/coordinate simultaneous projects, and successfully prioritize multiple tasks with good judgment.
Unwavering attention to detail, and adherence to the firm's values and principles.
Expert skills in MS Word, Excel, Powerpoint and Outlook.
Availability for overtime, as needed.
An excellent attendance and punctuality record
Detailed oriented
Great organization skills - individually and for your departments
Energetic
Intuitive
Self starter
Creative
Outgoing
Client relationship and management skills
Ability to direct staff as needed