Administrative Support Coordinator I

Provide administrative and operations support to the head of a large technical operating unit, Act as extension of manager's authority in administrative matters. Incumbent holds a position of responsibility, which includes compilation, analysis and presentation of operational data, preliminary budget development, and tracking of projects and budgets. Acts as liaison between manager and his/her clients and staff, and is charged with information flow across a wide organization. Plays proactive role in ensuring that budgets, goals and deadlines are met.
• Acts as liaison between District Director and his Division Manager’s, Program and Project Managers, District, Regional and National Service Director, as well as clients and prospective clients, responding to inquiries and requests for information/approval and/or directing to appropriate staff, as required.

• Responsible for the compilation of data and the preparation of monthly reports and preliminary budgets. Monitors project progress/charges, adjusting budgets and monitoring revenue generation, project performance, and budget conformance throughout the year.

• Coordinates operations within organization unit to ensure consistency with policies and procedures.

• Assists manager with the initiation and/or processing of personnel actions.

• Analyzes project control reports and profit planning monitors.

• Develops charts and graphs based on financial reports, and updates them as needed for meetings, monthly reports, or presentations.

• Assists in the development of presentations to clients and prospective clients.

• Prepares Division or Region's organization charts.

• Maintaining Central Project Files.

• Provides secretarial and administrative support. Maintains manager's calendar, scheduling and coordinating appointments, periodic meetings, conferences and travel arrangements.

• May coordinate and attend meetings and prepare meeting minutes.

• Supervise other Assistants and clerical staff in the program..

• May perform such other duties as the Supervisor may from time to time deem necessary.
REQUIREMENTS
Bachelor's degree in Business Administration, plus five years' experience, or equivalent level of competency resulting from a combination of education, experience, and abilities.

Experience Preferred:
Without a degree, this is typically reached through a minimum of ten years' experience in progressively responsible administrative work.

Special Skills Required:
Excellent interpersonal and organizational skills required. Knowledge of business administration practices and principles, including finance and accounting. Computer skills required, particularly in Excel, Access, PowerPoint and Word. Knowledge of the consulting engineering industry and the Advantage system helpful. Ability to deal effectively and harmoniously with people at all levels of the organization. Individual must be able to adapt to fast paced work environment with demonstrated ability to juggle multiple competing tasks and demands and deal with frequent change, delays or unexpected events. Positive attitude and professional demeanor a must! Must be a team player. Must be able to maintain confidentiality at all times.

We offer competitive salary & immediate comprehensive benefits. May apply & view complete job posting 10789, at our website www.pbsj.com. EOE.