Administrative Assistant / Receptionist

JOB DUTIES INCLUDE, BUT ARE NOT LIMITED TO:
•Reports directly to a member of Senior Management, and keeps calendar current.
•Schedules, plans and coordinates meetings, interviews, outings and other functions.
•General administrative duties; answering phone, creating and typing memos and letters, creating and e-mailing reports, filing.
•Provide administrative and clerical support to Audit, Accounts Payable and Regulatory staff.
•May be responsible for attendance and timesheet tracking.
•Maintain and/or create databases and spreadsheets; analyze results and enters information into necessary reports including but not limited to Weekly/Month End Reporting and accruals.
•Handle all vendor invoices; track invoices, obtain approvals and forward to accounting/accounts payable. Entering and creating PO’s.
•Maintains and audits all vendor and maintenance contracts.
•Coordinate with Information Technology personnel to maintain accurate retail web sites.
•Prepare miscellaneous Power Point Presentations.
•General administrative duties: answering phone, creating and typing and distributing memos and letters, creating and e-mailing reports, filing, etc.
•Must be able to perform all functions of Clerk1 and Clerk2 positions.
•Complete special projects or other duties as assigned.
REQUIREMENTS
REQUIRED QUALIFICATIONS:
•3 or more years of administrative experience in a business or technical environment.
•Experience in handling confidential employee and customer information.
•Excellent oral and written communications skills.
•Ability to handle several tasks at one time.
•Strong Organizational skills
•Ability to effectively manage to deadlines.
•Ability to interface at all levels within the organization
•Experience with applications including Power Point, Microsoft Word, Microsoft Excel, ICOMS.



WORK HOURS: Monday-Friday 8am-5pm