Administrative Assistant II, Pembroke Pines

Provides administrative/secretarial support for the assigned site, such as answering telephones, assisting students/visitors, and resolving and/or referring a range of administrative problems and inquiries. Maintains accurate administrative records and relieves the department of administrative detail.

Responsibilities:
• Greets visitors (prospects, applicants, students, faculty, staff, and the public) in a courteous and professional manner.
• Cheerfully answers telephone(s), takes messages, and responds to callers’ inquiries.
• Provides a variety of information to assist visitors/callers while helping to solve their problems and answer their questions, in the most efficient manner.
• Process all admissions, registration, and business office/cashier paperwork.
• Coordinates and performs a range of staff and/or support activities for the site; works with Miami campus/operational support units in the resolution of day-to-day administrative and operational problems.
• Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies.
• Schedules and coordinates meetings, events, interviews, appointments; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
• Coordinates travel and/or hotel arrangements for Site personnel.
• Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
• Experience in all areas of office duties necessary, including secretarial, computers, bookkeeping, supervision, human relations skills, purchasing, etc.
REQUIREMENTS
• Ability to communicate effectively, both orally and written
• Excellent receptionist skills
• Possess a high level of integrity and interpersonal skills necessary for dealing with all levels of the public and University personnel
• Ability to work with minimal supervision and exercise judgment to make decisions
• Organization and coordination skills
• Ability to maintain calendars and schedule appointments
• Ability to create, compose, and proofread written materials
• Ability to analyze and solve problems
• Ability to gather and analyze statistical data and generate reports
• Knowledge of supplies, equipment, and/or services ordering and inventory control
• Possess ability to learn components of the Microsoft office suite and Barry’s administrative database system.
• Two to four years of office/administrative experience.