Acounts Payable/Purchasing Coordinator

The Purchasing Coordinator is responsible for business purchases in the Arcadia office, including coordinate & organize purchases within budgetary guidelines in a cost effective and efficient manner.

RESPONSIBILITIES AND DUTIES
•Coordinate & Organize purchasing functions, which include ordering all office and printer supplies as needed to maintain normal office productivity, maintain cost effectiveness and obtaining proper quotes for large purchases, such as furniture and equipment ordered by department managers.
•Responsible for coordinating the execution of new purchase orders from inception to completion, including the identification of vendors, appropriate number of bids, debarment certification. Also responsible for the return of leased items at the end of lease term.
•Review of purchase order requisitions for appropriate coding and approval. Efficiently enter data into the Solomon system.
•Works with Facilities Manager to maintain a complete and accurate inventory of all NCCF fixed assets.
•Serves as the primary liaison with outside vendors to ensure timely invoicing & payment schedules are met.
•Verifies invoices, purchase orders & requisitions.
•Responsible for NCCF records management including retrieval and archival of boxed files.
•Assist Finance staff in various special projects as requested.
•Print purchase orders generated by Grants & Contracts and distribute the copies accordingly.
•Match & receive items on subcontract invoices.
REQUIREMENTS
•2+ years of college or work experience in fixed asset management and purchasing required.
•Good communication skills.
•Ability to organize multiple job tasks in an efficient manner.
•Knowledge of personal computer software including Microsoft Word and spreadsheet programs (Excel).
•Experience with Solomon IV and familiarity database management programs would be a plus.
•Ability to maintain good working relationships with outside vendors.
•Excellent problem-solving skills.
•Familiarity with IT component parts, hardware and software.