Accounts Payable Lead Coordinator

Job reference no: HAC00271

Purpose of Role:
This associate is a team lead for eleven associates and two contractors performing the A/P input function. This entails balancing workloads, providing primary training and helping in problem resolution. This associate also facilitates resolution of vendor disputes with appropriate internal parties as needed.

Ensures timely completion of monthly reports and journal vouchers. Balances/reconciles all related A/P systems and G/L accounts.

Calculates A/P metrics and reviews results with assigned teams.

Principal Accountabilities:

Primary resource for problem solving and communications with Software Support Teams,associates and outside vendors to insure smooth accounts payable processing.

Provides training for both current and new associates within the Accounts Payable Department on proper processing and accounting procedures.

Serves as the functional expert for the internal purchasing program. Responsible for coordinating and testing A/P system enhancements to insure a smooth departmental transition to new software releases. Also, responsible for training other associates within the department in the efficient use of these new software releases.

Reviews the Daily Voucher Register for unusual items that have been vouchered. Selects items from the voucher register and test to verify proper supporting documentation and compliance with internal control procedures.

Coordinates work to insure that deadlines are met and workloads are distributed properly. Assist other A/P clerks with difficult research regarding payables.

Provides coverage, in the event of absence, for the other A/P positions or trains a temporary associate depending on the extent of the absence.

Maintains accurate information for Accounts Payable via analysis of various reports to insure that all invoices are distributed correctly to the General Ledger and are paid to properly authorized vendors.

Prepares and enters all A/P journal entries on a periodic basis. Prepares fixed cost reclasses on GLPC in order to correctly state expenses for all central A/P sites.

Reconciles various Accounts Payable accounts to insure they are properly reflected on our General Ledger.

Verifies successful transfers of A/P vouchers between databases involving raw materials at the manufacturing sites. This includes clearing all data port errors as needed.

Creates and maintains appropriate accruals for all divisions at period-end and year-end as part of the closing process.

Oversees and aids in the clearing of uninvoiced receipts.

Calculates and reports A/P metrics on a periodic basis. This includes analysis of lost discounts, number of vouchers processed, problem log invoices, uninvoiced receipts, paid within terms, checks returned and hours worked. Holds periodic meetings with teams to review metrics.

Reviews Aging Report on a periodic basis.
REQUIREMENTS
Key Skills:

This position requires technical expertise, excellent communication skills and employment of a strong "work ethic". The associate should be able to work on tasks independently

The associates must be proficient in the use of computer systems and have the ability to understand and work with several different software packages The associate must also demonstrate effectiveness in verbal and written communication.

Minimum Qualifications

High School or GED

One year in an accounting related position preferably in Accounts Payable.

Proficiency in Microsoft Office Excel

Successful completion of a drug and background screen



Preferred Qualifications

Associate degree in business with several college level accounting courses.

BA or BS in business related field preferred.

Must have at least three years experience in an accounting related position preferably in Accounts Payable. Team leading experience for at least one year is preferred

Demonstrated understanding of accounting theory, practice and application.

Must have excellent computer skills, including proficiency in Excel, and technical expertise with the ability to utilize a mainframe based reports writer package necessary to obtain needed information from the Accounts Payable System.

Strong organizational, communication and interpersonal skills.

Must work well under pressure and understand the importance of meeting deadlines.

Must have strong analytical/problem solving skills.

Company-paid relocation is not available for this position.