ANALYST 1

ANALYST 1
Trunkline Gas Company , a wholly owned subsidiary of Panhandle Energy and Southern Union Company, has an immediate opening in our Tuscola Illinois, office for an ANALYST 1SUMMARY:
Responsible for performing and overseeing a wide range of administrative activities. These may include but are not limited to:Accounts Payable
Preparing and filing required forms
Time Reporting System
EAM Super User
Cost control analysis for division
Maintaining contractual and/or service agreements and associated amendments
Assisting areas with inventory analysis
Training of area personnel in utilization of automated systems, new computer applications as developed and administrative procedures and forms
Periodic participation on committees or task teams to develop new administrative programs, procedures and processesPreparation and maintenance of various records and reports
Some activities may require overnight travelESSENTIAL FUNCTIONS:Accounts PayableDuties include verification, prioritization, coding and entering invoices and employee expenses into the accounts payable system. This also includes all purchase order invoices, which must be received and matched in EAM system. Responds to questions from vendors and employees, maintain logs, records, and a filing system necessary to meet Company auditing requirements.Checking price extensions and totals; verifying correct sales tax assessment; and checking approval authority signature levels achieve verifying the correctness of invoices/expense reports. If any discrepancies are identified, it is the Analyst’s responsibility to contact the vendor/employee. Also, if any discrepancies are on the purchase order, it is the Analyst’s responsibility to contact the purchasing agent to make necessary corrections to the purchase order.Prioritizations of payment of invoices to capitalize on vendor discount and avoid late payment penalties. Responsible for account reconciliation; i.e.: past due statements, credits, etc.
Access the Accounts Payable system, verifying vendor setup, numbers, and addresses and enters invoice/expense report information. It is the Analyst’s responsibility to rectify any problems, which includes requesting new vendors, updating addresses, getting new accounting validated, and troubleshooting system errors.Assist with monthly variance report and annual budget preparation. Maintain Petty Cash fund and reconcile on a monthly basis. Issue manual checks as needed and enter into Accounts Payable system. Process Various Forms and ReportsAssists supervision and other employees, through the use of a personal computer, or hard copy-prepares, checks, and processes various operating reports required to comply with Company and/or governmental agencies. Processing may include O&M and Capital budget variance reports, personnel forms, vacation schedules, employee counts, overtime, DOT compliance schedules, environmental Tier II Reporting, fleet system, fuel usage, engine hours, as loss reports and other miscellaneous plant/field reports as requested. May also be required to track Company Safety Certificate Program.Researches and Processes Requests for Information Prepares and/or assists in research and preparation of requests for information, special projects and reports requested by Transmission, other departments and third parties. Involves researching, analyzing and compiling data such as:Preparing small project contracts and activation orders for contractor’s work on Company facilities.
Inputting work order estimates in the Capital Project Tracking DatabaseTime Reporting SystemCreate and forward timesheets to employees Input timesheets into the time reporting system and adds/deletes/revises accounting as necessary. Reviews and determines validity of pay codes and accounting in accordance with Company pay policies and procedures. Maintain vacation balances for local employees.EAMMay be assigned EAM Super User responsibilities for their location. Super User duties include assisting all employees in work order maintenance, time cards, PM jobs, etc. Works with the Division staff on troubleshooting system problems. Reviews reports and assist employees in making corrections if needed. Ensure all training is updated, this includes EQP is updated properly in Trade Timer. Update EAM Training manuals for their locations.Maintains All Forms Filing SystemFiles and maintains various forms, reports and correspondence according to the Transmission Filing Guide. Assists supervision and other employees in maintaining files of Department of Transportation (DOT) forms and reports.Cost Control AnalysisReviews, monitors and analyzes actual results versus O&M and Capital budgets. Reviews financial and statistical data to determine reasons for variances to prepare required documentation. Reviews and analyzes trends and variances to bring discrepancies/deviations to the attention of Division management for further review. Work Plans and BudgetsAssists Areas and Division in the preparation of annual O&M work plans and Capital budget. This involves reviewing historical cost data, gathering current data related to utilization of Areas’ and Division’s resources, completing required reports and documents and comparing results with established standards in order to provide Division management the necessary tools to support any required actions.Contractual AgreementsAnalyst may prepare, review and, or maintain Division’s contracts for service agreements. This process involves soliciting competitive bids which includes setting dates for acceptance of proposals; reviewing and recording documentation submitted by contractors i.e. verifying contractors have proper licenses and sufficient insurance coverage; reconvening, if necessary, prior to final approval by Division personnel and insuring that contracts are properly executed and entered into the “Approved Contractors Database”. May review and troubleshoot contracts for service agreements on behalf of Areas, if requested. InventoryMay assist Areas in reviewing and analyzing inventory levels to establish required minimum and maximum inventory stocking level based on usage. Assists in the identification of obsolete materials, supplies and equipment to be returned to the Stores warehouse for disposal.Training/Computer SystemsMay assist in the training of Area and or Division personnel in administrative procedures and methods which may include the use of personal computer programs/applications, in-house databases and completion of Company/departmental forms such as expense reports, variance reports, etc.Receivables/PayablesProvides information to the Houston Controllers group, which is used to produce O&M billing invoices. Process involves recalculation of costs associated with O&M agreements, updating of cost exhibits and maintenance of contract information related to producers, vendors, etc.
Reviews, codes and submits invoices to Accounts Payable for payment related to vendor/producer services. Works directly with vendors/producers to resolve billing discrepancies.SPECIAL JOB CHARACTERISTICS:Ability to perform multiple tasks with minimal supervision.
Ability to work overtime on short notice.
Some travel and overnight stay may be required.
REQUIREMENTS
ESSENTIAL JOB REQUIREMENTS:This is an in-line progression job following the Associate Analyst position.
Requires a Bachelor’s degree in accounting, statistics, business administration, computer operations or programming and, or equivalent experience ( years in related field).Business experience, preferably in the natural gas transmission industry, in any of the following areas: cost and budget analysis, system and procedures analysis or material acquisition and control are preferred.Passage of the qualification exam will be required prior to employment and, or as a requirement for promotion.
OTHER QUALITIES:
Common sense, positive attitude, consistency, understanding of job, understanding of expectations, appropriate skills for the job, willingness to learn & pursue knowledge independently, willingness to help others, flexible, adapts well, safety conscious, can-do attitude, presents self well, punctuality, excellent attendance, dependable, intermediate/advanced computer skills.Trunkline Gas Company offers industry competitive salaries and benefits along with a challenging growth environment. Interested candidates should submit their resumes by email to: Panhandle Eastern Pipe Line Company, Attn [Click here for email] Resumes will be accepted through Sept. 27 , 2006. No agencies or phone calls please.INTERESTED PERSONS MUST REFERENCE JOB # OE06-117ON COVER LETTER AND RESUME.Resumes may also be faxed or mailed to Mary Ann Neal as follows:Fax: (713) 989-1120Mail: Panhandle Energy 5444 Westheimer Rd.
Houston, Texas 77056Panhandle Energy is an Equal Opportunity Employer, M/F/D/V.